Email Kya Hai? Email eik electronic communication ka ek method hai jo 1970s mein duniya ke tareekh ki speed ke saath srishti kiya gaya tha, jab log patra aur telegram ke time se guzar rahe the. Email Ray Tomlinson ki kala se khuda jata hai, jo ARPANET ke beech 2 computer systems ke beech ek communication bheja tha. Email isliye kaha jata hai kyunki yeh electronic mail hota hai jo ek Person ya system ko bheja jata hai aur regular mail ki tarah iske liye physical Letter ya kagaz ki zaroorat nahi hoti hai. Iske liye postal seva aur pata nahi, balk email address aur internet connection ki zaroorat hoti hai.
Email ajkal sabhi log use karte hai, chahe woh jobs par apply karne ke liye ho, professional exams application ho, entrance exams application ho, social media ho ya kisi bhi internet se related service ho. Is article ke dwara hum email ke bare mein detail mein janege. Ismein likhne wale kya hote hain, email address kya hota hai, Gmail kya hai aur Gmail account kaise banaye, yeh bhi janege.
Bohot si companies free email service provide karte hain, jaise Gmail, Yahoo mail, Rediff mail aadi. Aur kuch companies business ke liye apna khud ka email service bhi use karte hain. Par email aakhir hota kya hai aur ise kaise istemal karte hain, yeh hum detail mein janege.
Email kya hota hai? Email ka meaning hai “Electronic-Mail”. Naam se hi humein pata chal jata hai ki email kya hai. Yeh “mails” hote hain jo internet ke through electronic tareeke se bheje jate hain. Is tool se hum duniya ke kisi bhi kone se message bhej sakte hain. Iske sath hi files bhi send ki jaa sakti hain! Aage hum sabhi important components ke bare mein janege, jo email se related hote hain.
Email, internet ke madad se ek system se dusre system ke beech mein messages ka takkar (exchange) karne ka ek tarika hai. Pehle email ka istemal sirf ek computer ke users ke liye limited tha aur unhe messages ko prapt karne ke liye online rehna padta tha. Waqt badal gaya aur ab hume pata hai ki mailbox kaisa hota hai. Ek se zyada logon ko mail bheja ja sakta hai aur recipient ka naam Bcc mein daalkar dusre logon se chhipa bhi ja sakta hai.
Email Address Kya Hota Hai
Email Address: Eik Digital Address
Email address ek digital address hota hai jise hum apne friends, relatives aur kaam ke logon ke saath connect rehte hain. Yeh address apko mail send aur receive karne ke liye use karna hota hai. Jaise ki chitti or daak or post bhejne ke liye postal address use kiya jaata hai, waise hi email bhejne ke liye email address use kiya jaata hai.
Parts of Email Address
Email address 2 parts me divide kiya jaata hai:
Username: Aapke email address ka pehla hissa username hota hai, jo ki unique hota hai aur dusre email address se alag hota hai.
Domain Name: Apke email address ka dusra hissa domain name hota hai, jo ke website ya organization ka naam hota hai jise aap use karte hain. Domain name aur username ke beech mein “at the rate” “@” ka sign use kiya jata hai.
Email Address Ka Example:
Ek email address ka example neeche diya gaya hai:
Example: noman@gmail.com
Yahan “noman” username hai aur “gmail.com” domain name hai. Dono ke beech mein “at the rate” “@” ka sign hai.
Email Address Ke Baare Mein Yaad Rakhein:
- Email address mein space nahi hota hai.
- Jobs, exams ya professional emails ke liye email id professional honi chahiye.
- Email id mein aapka naam ho jana chahiye. Kisi bhi unprofessional naam jaise “darling12” ka istemal na karein.
- Email address ko apne doston ke sath share karne se pehle ache se check kar lein ki wo sahi hai ya nahi.
Ab apko email address ke bare mein pata chal gaya hoga. Email address aapki digital identity hoti hai aur aapko email service ki taraf se provide ki jati hai. Ek sahi email address ka hona bahut zaroori hai jisse aap mails receive aur send kar sakein.
The Importance of Email in Today's World
Modern World mein, khaas kar ke business duniya mein, emails communication ka aham hissa hain. Chaliye, dekhte hain ke email communication ki samajh kyun zaroori hai:
Fast and Secure Communication:
Business communication email ke zariye aasani se kiya ja sakta hai aur yeh kisi bhi doosre communication ke mukaable mein zyada tezi se kaam karta hai. Emails surakshit hote hain aur zaroori business se judi data bina kisi security issues ke share kiya ja sakta hai.
Easy to Organize:
Contacts email ke zariye aasani se save kiye ja sakte hain aur pehle ke messages frequently check kiye ja sakte hain, local server par data save karne ki zaroorat nahi hoti hai. Yeh storage space bachata hai aur business communication ko behtar tareeqe se organize karne mein madad karta hai.
Categorization:
Zyadatar emails ke subject line hote hain, jisse Email ke andar ka matter aasani se samajh liya ja sakta hai aur use accordingly categorize kiya ja sakta hai. Yeh email check karte waqt time bachata hai. Unwanted emails ko aasani se ignore kiya ja sakta hai aur spam folders mein move kiya ja sakta hai.
Informal Communication Tool:
Email ek informal communication tool hai jahan language official hona zaroori nahi hai. Yeh aasan banaya jata hai, jaise kisi conversation ki tarhan jo business ko aasani se run karne mein madad karta hai.
Speed:
Emails one-to-one chat se bhi spped hote hain aur kisi aur tool se tez tarikaan message send karne ka koi tool nahi hai. Email conversation start karne ke liye istemal kiya ja sakta hai kyun ke yeh tez hai aur company ko smoothly run karne mein madad karta hai.
Aakhri mein, email modern communication ka important hissa hai aur isne business communication ka tareeqa badal diya hai. Emails tez, surakshit aur achi tarah organize hote hain, jisse yeh har kisi organization ke liye zaroori tool ban jata hai.
Types of Email
Three general types can be applied to emails:
Informal:
Ye doston aur Family kay afraad ko bheja jata hai. Is qisam kay email kay liye koi laws nahi hotay, aur ap kisi bhi zabaan ka istemaal kar saktay hain.
Semi-formal:
Ye samejhdar aur team kay afraad ko bheja jata hai. Is mein hum aasaan zabaan ka istemaal kar saktay hain, aur messages dostana ya aarzo mand houn.
Formal:
Ye Govt. Departments, schools or universities, karobar ya kisi officers ko baat karnay kay liye istemaal hota hai. Yahan kuch qawaneen hotay hain jaise kay adab se likhna hota hai. Aapko koi bhi baki baton jaise mazahiyah text etc. add nahi karna chahiye. Subject likhna hamesha zaroori hota hai.
Gmail Account Kaise Banate Hain
Abhi tak humne email kya hota hai aur email address kya hota hai ke baare mein jaana hai. Lekin kya aapko pata hai Gmail kya hai aur Gmail par email account kaise banaye? Gmail, Google ki ek popular email service provider hai jahaan aap ek personal email id bana sakte hain. Aap yahan se apne doston, family members, aur colleagues ke saath email communication kar sakte hain.
Step 1. Sabse pehle, apko Google Mail Address Account par jana hoga.
Step 2. “Create Account” button par click karein.
Step 3. Uske baad, sign-up form appear hoga jismein aapko apne first name, last name, ek naya username aur ek naya password fill karna hoga.
Step 4. Ab aapko apna phone number enter karna hoga, jisse aapka account verify kiya ja sake. Google ne security ko aur jyada strong banane ke liye is two-step verification process ko use kiya hai. Aap two-step verification ke baare mein aur bhi jankari yahan se le sakte hain.
Step 5. Aapko ab Google se ek verification code wali text message receive honi chahiye. Agar kuch minutes ke andar ye message receive nahi hua, to aap automated call system ka istemal bhi kar sakte hain.
Step 6. Account verify karne ke baad, aapko personal information fill karne ke liye ek form milega. Ismein recovery email, birth date aur gender shamil hain. Agar aap is information ko provide karna comfortable nahi hain, ya phir Google kyun yeh information maang raha hai iske baare mein janna chahte hain, to sign up ke dauran iske baare mein bahut saari information available hai.
Step 7. Ab aapko Google ke Terms of Service aur Privacy Policy ko accept karna hoga – “I Agree” par click karne se pahle dono ko detail mein review karna highly recommended hai.
Step 8. Ab aapko apna naya Gmail account mil chuka hai.
Security Reasons:
Gmail ek particular format use karta hai aur password usse ke hisab se rakhna hoga. Password minimum 8 characters jitna lamba hona chahiyein. Kuch sites password ko ek combination ke roop mein accept karti hain. Jaise ki password mein ek capital letter, ek number aur ek special character yani ki symbol hona chahiyein.
Jab aap password choose kar lenge, phir aapko next par click karna hoga. Next page par aapko apna birth date aur gender select karna hoga. Yahaan aapka mobile number daalna optional hai. Bas yeh sab details enter karne ke baad next click karein. Fir aapko Google ki privacy terms ko accept karna hoga aur bas, aapka naya email id ready hai.
Enjoy Hassle-Free Email Communication:
Gmail par email id banane mein aapko sirf 10 minutes se kam samay lagega. Ab aap apne friends, family members aur colleagues ke saath email communication kar sakte hain aur apni personal aur professional life ko organized rakh sakte hain.
How to Format an Email: A Step-by-Step Guide
Email aaj kal digital duniya mein boht ehm hissa hai. Ek email ko sahi tareeqe se format karna zaroori hai taake apka message clear aur professional lage. Is guide mein hum email ke different parts ko break down karenge aur apko examples deke email format karne mein madad karenge.
Subject Line:
Subject line woh first cheez hai jo apke recipient ko nazar aati hai, isliye issko clear aur concise banana boht zaroori hai. Pehle word aur sabhi important words ko capital letters mein likhein, including nouns, verbs, adjectives, aur adverbs. Articles, conjunctions, ya prepositions ko jo 3 letters ya usse chote hain, capital letters mein nahi likhna hai. Yahan kuch capitalized aur uncapitalized words ke examples hain:
- Capitalized:Teacher, School, Great, Always
- Uncapitalized: in, of, so, and, the, a, an
Salutation:
Salutation woh jagah hai jahan ap apne recipient ko greet karte hain. Pehle word aur sabhi nouns ko capital letters mein likhein. Higher position wale ya job applications ke liye formal salutation use karein. Friends ya family ko email likhte hue informal salutation use karein. Formal salutation ko colon ke saath aur informal salutation ko comma ke saath end karein. Yahan kuch examples hain:
- Formal: Dear Hiring Manager:, Dear Professor Smith:, Dear Board of Directors:
- Informal: Dear Mom and Dad,, Dear Sofia,
Body:
Email ke body mein apna message likhein. Clear aur concise language ka use karein aur apna message paragraphs mein break karein taki padhne mein asaani ho. Har paragraph ke beech mein ek khali line chhod dein.
Closing:
Closing woh jagah hai jahan ap apne recipient ko goodbye kehte hain. Sirf pehle word ko capital letters mein likhein. Professional emails ke liye formal closing aur friends aur family ke liye informal closing use karein. Yahan kuch examples hain:
- Formal: Best regards, Sincerely, Thank you, Respectfully,
- Informal: Best, Yours truly,
Signature Block:
Signature block optional hai lekin apne contact information ya other professional details ke liye useful ho sakta hai. Yahan kuch signature block ke examples hain:
Example 1:
John Smith
Email: johnsmith@email.com
Website: www.johnsmith.com
YouTube: John Smith
Example 2:
Jane Doe
Phone: 123-456-7890
Position: Marketing Manager
Company: ABC Inc.
123 Main Street, Suite 100
City, State Zip
Example 3:
Bob Johnson
Position: Sales Representative
Company: XYZ Corp.
123 Main Street
City, State Zip
Example 4:
Mary Johnson
Phone: 123-456-7890
Position: Student
University: XYZ University
In conclusion, email ko sahi tareeqe se format karna boht important hai taake apka message clear aur professional lage. Yaad rakhein pehle word aur sabhi important words ko subject line mein capital letters mein likhna hai, salutation mein pehla word aur sabhi nouns ko capital letters mein likhna hai, har paragraph ke beech mein ek khali line chhodna hai, closing mein sirf pehla word ko capital letters mein likhna hai, aur optional signature block.
Advantages of Email
Aaj ki fast-paced duniya mein email communication ka bohat ahem kirdaar hai. Neechay diye gaye advantages of email ki list unka kirdaar batati hai:
Easy and Fast Communication:
Email likhna bohat easy hai, aur ye communication ka sab se tez tareen tareeka hai. Sirf aik click se hum email seconds mein bhej saktay hain, aur woh almost immediately recipient tak pohanch jata hai. Email mein bohat kam latency hoti hai aur email exchange bohat jaldi ho jata hai.
Cost-effective:
Email ka sab se bara faida yeh hai keh yeh communication ke liye bohat hi convenient hai. Kuch email services individuals aur organizations ke liye bilkul muft available hain, jis se email communication cost-effective ho jati hai.
Mass Communication:
Email ka istemal bohat se logon ke saath communicate karne ke liye kia jasakta hai. Hum ek hi email ko multiple recipients ko bhej saktay hain, jis se ye newsletters ya announcements bhejne ke liye behtareen tareeka hai.
Environmentally Friendly:
Email paperless communication method hai, jis ka matlab pages, pens, ya cardboard boxes ki koi zaroorat nahi hoti. Is liye ye ek environmentally friendly communication method hai.
Global Reach:
Email ke zariye hum social aur geographic distance ko remove kar saktay hain. Email ke zariye hum dunya ke kisi bhi hissay mein rehnay walon se communicate kar saktay hain, jis se relationships aur networking ka behtareen tareeka ban jata hai.
Scheduled Delivery:
Email users email delivery schedule kar saktay hain aur email replies ko automate kar saktay hain. Ye feature time bachata hai aur email ko sahi time par pohanchata hai.
Multimedia Emails:
Emails humein photos, videos, aur bohat se types ke files ko easily multiple people ke saath aik hi email ke zariye share karne ki ijazat deti hain. Ye messages instantly delivered hote hain, aur cloud storage ke taur par email mein permanently save kiye ja saktay hain. Email ke zariye time aur recipients ki list ki tamam details save aur sort ki ja sakti hain, agar zaroorat ho to.
Disadvantages of Email
Despite ke email ke bohat se advantages hain, is ke kuch disadvantages bhi hain. Neechay diye gaye disadvantages of email batati hain:
Malicious Use:
Email ka aik bara disadvantage yeh hai keh koi bhi email send kar sakta hai agar unke pass email address hai. Email attachment feature ka istemal hackers ke liye aik bari disadvantage hai, kyunki kabhi kabhi spam feature suspicious emails ko classify karnay mein nakam ho jata hai.
Viruses:
Email devices mein viruses ko infiltrate karne ka sab se common tareeka hai. Email mein virus ho sakta hai ya attached document mein virus ho sakta hai. Infected emails kisi anonymous source se aa saktay hain ya phir trusted contact se aik appearance kar saktay hain. Email ya attached document ko click karne se virus system mein enter ho jata hai aur usay infect karna shuru kar deta hai.
Time Consuming:
Emails ka jawab daina bohat hi cumbersome process ho sakta hai aur Skype, Whatsapp, facebook etc. jaisi alag alag messaging applications kay muqablay mein ziada waqt lay sakta hai. Email chotay messages kay liye aik acha zariya hai jis se professionals discussion mein bhi yeh asani say use kiya ja sakta hai, lekin detailed responses wali emails kay jawab dene mein aur time lag sakta hai.
Lack of Personal Touch:
Email ka aik bara disadvantage yeh hai kay is mein personal touch main log nahin rehte. Jabkay kuch baat cheet written ya typed messages kay tor par behter hoti hai, kuch cheezain zubaani tor par ya note ya letter mein likh kar convey ki jani chaheyan. Emotional ya sensitive communication kay liye email behtareen medium nahi ho sakta hai kyun kay is ki wajah say baat impersonal ho sakti hai.
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FAQs
Email likhna ya bhejna kehna email ko compose karna hai. Bohat se email providers mein, “Compose Email” ka button hota hai, jis per click kar ke aap email likhna shuru kar sakte hain aur usay recipient ko bhejne ke liye tayyar kar sakte hain. Yeh ek aasan aur tezi se istemal hone wala tool hai jo duniya bhar ke logon ko connect karne mein madad deta hai.
Jab aap kisi important message ko bhejne ka decide karte hain, toh email compose karna ek zaroori qadam hota hai. Isse aap apne thoughts ko sahi tareeke se express kar sakte hain aur apne message ko professional aur well-defined bana sakte hain.
Har ek email address ko valid banana bahut important hota hai taaki hum apne messages ko sahi address par send kar sakein. Eik valid email address ke do components hote hain:
- Email prefix
- Email domain.
Yeh dono components acceptable formats mein hona zaruri hai.
Email Prefix Format:
- Email prefix “@” symbol ke baayein taraf hota hai. Email prefix mein kuch rules ko follow karna padta hai, jaise:
- Letters (a-z), numbers, underscores, periods, and dashes allowed hote hain.
- Underscore (_), period (.) ya dash (-) ke baad ek ya ek se zyada letter ya number hona zaruri hai.
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